We are experts and innovators with experience across a broad range of government and business process services. Our clients benefit from our technical and regulatory knowledge and over 30 years' experience in the industries and segments in which we operate.
We are currently seeking an Administrative Assistant to provide support with the accounting function of our business as well as support our business as a whole. We are in search of the best candidate to be a "good fit" for our organization. We are willing to be flexible and are in the process of re-examining our office structure so this position could be a steady, reliable part-time job based on 30 hours per week or potentially grow into a full-time position with 40 hours per week, based on the candidates needs/wants. Ideal candidates need to be bright, hardworking, team-oriented self-starters with the ability to handle multiple tasks and be flexible and also willing to be trained on efficient work flow.
Job Duties include but are not limited to the following:
- Attending to clients by serving as back up to answering phones daily, forwarding calls and taking reservations for dining
- Assisting with maintaining office equipment, copy machine, postage meter, fax
- Maintain petty cash fund
- Assist with the preparation of monthly Board of Directors meeting materials, conference phone set-up, coordination
- Assist in supporting the membership function of our club. This includes updating reports for Board of Director meetings, providing information regarding dues and fees, mailing letters to update status, other duties as assigned.
- Assist with checking mail daily and distribution
- Assist Controller with year-end audit preparations
- Processing of 1099 reports
- Support of the Accounts Payable function to include; assisting with weekly check runs, mailing of checks, filing of invoices, etc.
- Accounts Receivable support; maintain accurate records of all member accounts, process charges, post payments, prepare and mail monthly statements, prepare special event invoices to provide details for large events, reconcile any discrepancies with members, process and post payments and make bank deposits, audit point of sale charges from various departments, assess delinquent accounts and follow up with those in arrears. Also responsible for running a weekly sales report to update management.
- Assistance with data collection projects in preparation with the club budget, management analysis
- Other special projects as assigned
Requirements;
- High School diploma (Associate's Degree is preferred)
- A minimum of 2 years experience working in an office setting, A/R experience preferred but not required
- Ability to multi-task, learn quickly and be reliable
- Attention to detail and accuracy is a must
- Strong communication and phone skills, self-starting, self-organizing but willing to take direction and be trained for efficiency
Modern techniques like lean supply chain management, business and supply chain analytics are other key tools to develop a state of the art supply chain management strategy.All above being important, we firmly believe that all good supply chain management comes from starting with how you best serve the customers and then develop the strategies to support this in the best and most efficient way.