Daily Drop — Subscriber Perk
Always clean nutrition
Vaccine coordination exhausts you. 25% off nutrition keeps your energy high.
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This is a remote position.
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Medical Administrative Assistant – Vaccine Coordination
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Company:
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TeamFicient
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Location:
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Remote
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Employment Type:
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Full-Time
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Salary Range:
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TBD
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Work Schedule:
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Time Range:
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Between 7 AM and 7 PM CST
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Working Hours:
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9 hours per day (8 working hours + 1-hour break)
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Days Off:
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TBD (2 days per week)
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Why Join Us?
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At Teamficient, our team spans multiple countries and regions, and we stay connected by operating within EST, CST, and PST time zones.
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Work Without Borders:
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Collaborate daily with experts from around the world. You’ll gain international exposure and experience that goes far beyond your local market.
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Built for Remote:
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Our setup isn't a "work from home" experiment; it’s a fully remote culture designed for autonomy, flexibility, and trust.
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Diverse Perspectives:
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You’ll be part of a multicultural team where different backgrounds are our greatest strength.
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Grow Globally:
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Expand your career on a global stage, learning how business works across different cultures and continents.
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About the Role
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We're looking for a detail-oriented Medical Administrative Assistant to support our clinic's vaccination program. You'll be the backbone of our scheduling, insurance verification, and patient communication, keeping everything running smoothly from a remote setup. If you're organized, calm under pressure, and comfortable in a fast-paced medical environment, this one's for you.
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Core Responsibilities
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Appointment Scheduling
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Schedule and coordinate vaccine and check-up appointments based on patient needs
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Manage daily calendars, reschedule as needed, and notify patients promptly
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Optimize appointment availability using scheduling tools
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Insurance Verification
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Call insurance providers to verify patient eligibility and vaccine coverage
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Communicate coverage details and out-of-pocket costs clearly to patients
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Document all verification details accurately in patient records
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Patient Communication
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Answer patient questions about vaccine schedules, eligibility, and what to expect
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Provide post-vaccination instructions and follow-up reminders
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Handle all vaccine-related inquiries in a professional and friendly manner
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Records & Documentation
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Update patient records in EHR/EMR systems with accurate, complete information
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Enter vaccine administration details, including type, date, and dosage
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Maintain organized digital files and ensure all documentation is up to date
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General Administrative Support
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Respond to emails, calls, and patient inquiries efficiently
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Prepare reports and maintain an organized workflow in a remote setting
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Keep digital filing systems clean and easy to navigate
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Candidate Qualifications
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Must-Haves
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2–3 years of experience in a medical administrative role
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At least 2 years of hands-on experience calling insurance companies for eligibility and coverage verification
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Familiarity with common vaccines, vaccine schedules, and patient eligibility guidelines
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Experience with EHR/EMR systems and scheduling software
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Strong attention to detail and data entry accuracy
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Clear communicator, both written and verbal
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Good to Haves
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Background in a clinical or immunization-focused setting
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Familiarity with vaccine coding and documentation requirements
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Experience managing high call volumes and multi-tasking in a remote environment
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