We are looking for a highly organized and proactive Executive Coordinator, Marketing to support executive-level coordination, marketing initiatives, events, and special projects.
This is a hands-on, mid-level role for someone who combines strong executive coordination and project management skills with a background in marketing, events, or communications. The ideal candidate is professional, polished, highly organized, and comfortable managing multiple priorities with limited supervision.
This person should be able to take a general idea or concept, turn it into an actionable plan, and coordinate the details needed to execute it successfully.
Key Responsibilities
- Coordinate conferences, receptions, meetings, and other company events.
- Research and book venues, hotels, restaurant reservations, and other event-related services.
- Coordinate hotel room blocks, executive travel arrangements, schedules, and reservations.
- Support executive attendees before and during conferences, meetings, and events.
- Ensure meeting and conference rooms are properly prepared with required supplies, catering, refreshments, breaks, and AV equipment.
- Coordinate vendors, venues, printers, and other external partners as needed.
- Manage the shipment and delivery of booth materials, printed collateral, signage, and other event materials.
- Create and update presentations, slides, and branded decks based on general direction or concepts provided by leadership.
- Support social media activities, including coordinating and publishing content.
- Assist with basic advertising and promotional initiatives.
- Coordinate executive or company appearances, speaking engagements, and related logistics.
- Prepare and send speaker photos, bios, presentation materials, and other required information ahead of engagements.
- Support the development of post-event content for newsletters, social media, and other communications.
- Draft light marketing and promotional copy as needed.
- Maintain project timelines, follow up on action items, and help ensure deadlines are met.
- Coordinate multiple projects and priorities simultaneously while maintaining strong attention to detail.
- Provide general executive and administrative support related to marketing initiatives, events, and special projects.
- Partner closely with leadership and other internal stakeholders to ensure projects are executed professionally and efficiently.
- Potentially help coordinate and provide direction to an intern or junior resource.
Requirements
- Previous experience in an Executive Coordinator, Executive Assistant, Marketing Coordinator, Project Coordinator, Events Coordinator, or similar role.
- Previous exposure to marketing, communications, events, or brand-related activities.
- Experience supporting executives or senior-level stakeholders is strongly preferred.
- Strong project coordination and organizational skills.
- Ability to independently manage projects from initial concept through execution.
- Excellent attention to detail and strong follow-up skills.
- Ability to manage multiple priorities, deadlines, vendors, and stakeholders simultaneously.
- Professional presence and strong interpersonal skills.
- Strong written and verbal communication skills.
- Comfortable creating presentations and working with branded materials.
- Basic experience with social media, marketing content, or promotional activities.
- Strong proficiency with Microsoft Office or Google Workspace, particularly PowerPoint or Google Slides.
- Advanced English proficiency is required.
- A valid U.S. visa is required, as the role may involve travel to the United States for conferences, events, meetings, or other business activities.
Preferred Qualifications
- Experience coordinating conferences, corporate events, trade shows, or executive meetings.
- Experience managing executive travel and event logistics.
- Marketing or communications background.
- Experience creating presentations, newsletters, social media content, or light marketing copy.
- Experience working with vendors, venues, hotels, printers, or event service providers.
- Experience coordinating or supervising interns or junior team members.
Ideal Profile
The ideal candidate is a resourceful, polished, and highly organized professional who enjoys making things happen behind the scenes. They are comfortable supporting executives while also taking ownership of marketing and event-related projects.
They do not need to be a senior marketing strategist or specialized copywriter. Instead, they should have enough marketing experience to understand branding, content, presentations, social media, and promotional activities while bringing the organization, judgment, and follow-through typically associated with a strong Executive Coordinator.
They should be comfortable receiving broad direction such as “Here is the concept—run with it” and independently determining the steps needed to deliver a professional final result.
Benefits
Why Join MezTal?
At MezTal, we prioritize innovation, collaboration, and personal growth. You’ll have the opportunity to work on meaningful projects, be part of a supportive team, and enjoy a culture that values work-life balance and professional development.
- Christmas Bonus: 30 days, to be paid in December.
- Major Medical Expense Insurance: Coverage up to $25,000,000.00 MXN.
- Dental Insurance: Always smile with confidence!
- Life Insurance: (Death and MXN Disability)
- Vacation Days: 12 vacation days in accordance with Federal Labor Law + Floating Holidays: 3 floating holidays in addition to the 7 official holidays in Mexico.
- Cell Phone Reimbursement & Transportation Subsidy.
- Multicultural Exposure: Work with operations within Mexico and the United States.
- MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
- Exclusive Discounts: Benefits with different companies for being part of MezTal.
- Academic Agreements: Access to national universities and language schools.