We are hiring a full-time Executive Assistant to support the Founder & CEO of a multi-entity
organization operating across leadership, AI strategy, academia, and global speaking.
This is not a traditional administrative role. We are looking for a structured, execution-focused
operator who can bring discipline and follow-through in a fast-moving environment.
Primary Priority: Revenue & Pipeline Discipline
The most critical responsibility is CRM and sales follow-up management.
The candidate must:
• Have hands-on HubSpot experience
• Maintain 100% follow-up compliance
• Track deal velocity and stalled opportunities
• Prepare pre-call briefs
• Draft post-call summaries with clear next steps
• Maintain a clean, visible revenue dashboard
Revenue protection and pipeline hygiene are non-negotiable.
Calendar & Inbox Management
• Manage complex calendar across multiple verticals
• Prioritize meetings aligned to revenue and strategic goals
• Protect deep work blocks
• Maintain inbox discipline (near-zero backlog standard)
• Coordinate travel and speaking logistics
The calendar must reflect strategic priorities, not just availability.
Execution & Accountability
• Translate strategy into structured task lists
• Maintain a weekly priority dashboard
• Document key decisions and ensure follow-through
• Proactively surface risks and delays
• Operate independently without constant direction
This role requires maturity and strong internal drive.
Required Qualifications
• 3–5+ years supporting senior executives or founders
• Direct HubSpot experience (required)
• Strong written English
• Experience in startup or growth-stage environments
• Comfortable working with CRM systems and project management tools
• EST working hours overlap required
Candidate Profile
We are looking for someone who is:
• Highly organized and detail-oriented
• Proactive and structured
• Calm under pressure
• Direct and solution-focused
• Comfortable with high expectations
• Metrics-oriented
This role requires discipline, strong judgment, and ownership mindset.
90-Day Outcomes
• HubSpot fully clean and up-to-date
• 100% follow-up discipline implemented
• Weekly CEO dashboard established
• Calendar aligned with revenue priorities
• Clear operational rhythm in place