Administrative Assistant - Cancer Center

Department:

SOM KC Cancer Center Clinical Trials-----

Clinical ResearchPosition Title:

Administrative Assistant - Cancer CenterJob Family Group:

Professional StaffJob Description Summary:

The Administrative Assistant will provide administrative support to the Clinical Trials Office and serve as first point of contact for visitors. Will assist with basic regulatory, financial, and general office functions.

The University of Kansas Cancer Center is the region's only National Cancer Institute-designated comprehensive cancer center where patients gain access to the most promising therapies, cutting-edge clinical trials and world class research.Job Description:

Job Duties Outlined:

• Sort mail; greet visitors; answer and route routine calls; assist with scheduling meetings and meeting logistics; order general office supplies, process invoices and maintain inventory.

• Assist CTO research labs with ordering research/office supplies and processing invoices.

• Serve as liaison between the Clinical Trials Office and other Cancer Center locations for information/document sharing via daily courier activities.

• Assist with the creation of spreadsheets and reports as needed; assist in the creation of presentations or other documents for distribution related to clinical trials.

• Assist with the calendars of Clinical Trails leadership team and schedule meetings and events.

• Assist with catering needs for CTO.

• Assist with planning and organizing annual symposiums.

• Arrange travel, provide support for CTO members while traveling and process travel reimbursements.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment:

This position may be eligible for a hybrid work schedule after 6 months. Incumbent will work remotely and on campus based on a set departmental schedule based on management approval and must reside in the greater Kansas City metropolitan area.

Required Qualifications:

Work Experience:

• 2 years of relevant work experience. Education may be substituted for experience on a year for year basis.

• Experience utilizing Microsoft Office applications (Word, PowerPoint, Publisher and Excel), including databases, spreadsheets and word-processing software.

Preferred Qualifications:

Work Experience:

• Experience as an administrative assistant or similar position in an academic/ healthcare environment.

• Experience with medical terminology and/or working in a clinical setting preferred.

Skills:

• Organization, interpersonal, and communication.

• Analytical and problem solving.

• Collaborate with multidisciplinary teams.

• Attention to detail.

• Work independently with moderate supervision.

• Prioritize and meet deadlines in a fast-paced environment.

Required Documents:

• Cover letter & Resume

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

RegularTime Type:

Full timeRate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$24.71 - $35.82Minimum

$24.71Midpoint

$30.29Maximum

$35.82