The Accounting Assistant is primarily responsible for managing the debit
card services and payments for the organization. This will include
reviewing debit card requests to ensure proper documentation is
included, issuing new debits to grantees, and adjusting debit card
balances for existing grantees as needed. The Accounting Assistant will
also be responsible for processing of all accounts payable transactions
in the Finance department. S/he will be responsible for maintaining the
weekly payment schedule, entering new vendors and clients in the system,
processing all re-class requests, and interacting with different
departments regarding payment & expense forms and corrections. The
Accounting Assistant will also be responsible for maintaining the
Finance Department’s electronic filing system and all correspondence
related to Accounts Payable.
Major Responsibilities:
- Enters New Vendor/Customer data and banking information
- Reviews and approves new Vender/Customer data and banking information generated from the grant and contract database system
- Processes and completes all vendor and employee travel advance
requests for payment, including system entries, calculations and review
of authorization - Reviews and resolves all wire payment and debit card investigations
- Prepares monthly corporate credit card vouchers
- Review debit card requests and ensure proper documentation is included
- Issue new debits to grantees
- Adjust debit card balances for existing grantees as needed
- Collects and maintains W-9’s
- Updates currency and per diem tables in electronic expense system
- Maintains electronic and paper copy vendor files
- Prepares annual audit reports and provides supporting documentation during audits
- Assists in month and year end closing
- Performs other accounting and finance tasks as assigned
Qualifications
- 2 years experience in Accounting
- Minimum Associates’ degree in accounting
- Strong computer skills including Excel, Microsoft Office and CostPoint 7
- Knowledge of federal regulations to accurately process expenses
- Demonstrates strong communication skills, problem solving and ability to organize and prioritize workload
- U.S. work authorization is required
All your information will be kept confidential according to EEO guidelines.